Please help me for my English email?

Hi all, i want to send an email to a company and i need your help to improve it.


my story: i had sent a form to a company that there was a delivery section in it which if i fill it they will be send me a letter by mail (not email). yesterday i recieved an email that they send me the letter by email (attached to email), so i want to reply them following email:


Dear Sir/Madam,


Thank you for your reply but as you could find my form attched to this email i fill out Delivery section in order to you send me the letter by mail (not email) . i need it to bring it o usa consulate. would you please mail original copy of the letter to my postal address and may i ask you kindly send a copy of letter by email to us consulate (email address).


best regards.

Please help me for my English email?
Hi, I'm a native English speaker. If I understand your story (I think I do) here's how I would write the email.





Dear Sir or Madam


Thank you for your prompt reply. However, I had hoped to receive this letter through regular mail, rather than email. As you can see in the attached form, in the Delivery section I asked for the letter to be sent by mail, since I need to bring it to the US consulate. Would you please mail the original copy of the letter to my postal address? Could you please also send a copy of the letter, by email, to the US consulate at (........)? Thank you so much for all your assistance, I really appreciate it.





All the best,


......





You could perhaps just forward the email to the US consulate if you already know the address, just an idea. Hope this helps
Reply:First of all, thank you for your prompt reply. Attached you will find the form I filled out with the delivery section stating that I needed the letter by regular mail not e-mail. I need to take the information to the USA Consulate as soon as possible. I would really appreciate for you to mail the orginal copy of the letter to my postal address and a copy of the letter via e-mail to the USA Consulate. Their email address is: ....@.....gov.
Reply:Dear Sir/Madam,


Thank you for your reply, but could you please send the original letter through the post to my address: (address), as I filled in the delivery section of the form so that the letter would be mailed to me. However, instead I received an electronic copy though my e-mail. Please could you mail the original copy of the letter to my postal address, thank you.





Thanks in advance, name